TENDER NO. 1
IMD Tender enquiry
no. S-01346/RTSMN/Shimla dated 13-04-2012
Notice for Inviting Tender for providing round-the-clock security services for un-manned Seismological Observatory at
BBMB Guest House Building, Upper Bharari, Shimla.
1) Sealed
tenders, duly superscribed “Tenders for Providing Security
Services at un-manned Seismological Observatory at BBMB Guest House Builsding, Upper
Bharari, Shimla, Himachal Pradesh” are invited under Two-Bid system
(Technical & Financial bids separately) from reputed agencies to provide
trained security personnel in uniform at Seismological Observatory, India
Meteorological Department, Bhakra Beas Management Board (BBMB) Guest House Building
Upper Bharari, Shimla for a
period of two year seven months starting from 1st June’2012 to 31st
December’2014 on contract basis, as per details given below:-
Work description:
Providing round-the-clock security services by deploying three security guards
(in uniform) per day each covering 8 hours of duty in a day to the un-manned seismological
observatory located at BBMB Guest House Building, Upper Bharari, Shimla.
2) Last date for submission/receipt of tender(s) is 30-04-2012 at 1500 Hrs. and the tenders will be opened
by the Tender Committee in the presence of Vendors or their authorized
representatives, who wish to be present on the same day at 1600 Hrs. in the Office
of Director General of Meteorology
(Seismology), India Meteorological Department, Lodi Road, New Delhi-110 003. In case the day of the tender opening happens to be a holiday,
the tenders will be opened on the next working day at the same time, but the
tender box will be sealed on day and time indicated above. The tenders received
after the above said scheduled date and time will not be considered.
3) No tenders received through FAX will be
entertained. The tenders must be submitted by post or in person at the
following address on or before the due date.
Assistant Meteorologist
Seismology Division
R.No. 303,
Lodi Road, New Delhi-110 003
Click here for
Terms and Conditions
TERMS & CONDITIONS FOR PROVIDING SECURITY SERVICES AT UN-MANNED SEISMOLOGICAL OBSERVATORY IN
THE PREMISES OF BHAKRA
I. GENERAL:-
a)
The present tender is being invited for Security
Services under which the tenderer shall provide uniformed and trained personnel
and will use its best endeavours to provide security of building, surveillance
of the premises, equipments, materials installed at Seismological Observatory, Bhakra
Beas Management Board (BBMB) Building, Upper Bharari, Shimla.
b)
The tenderer shall abide by and comply with all the
relevant laws and statutory requirements covered under various laws such as
Labour Act, Minimum Wages Act, Contract Labour (Regulation and abolition) Act,
EPF,
c)
The tenderer shall
abide by and comply with all the relevant laws and statutory requirements
covered under Labour Act, Minimum Wages and Contract Labour (Regulation &
Abolition Act 1970), EPF etc. with regard to the Security personnel engaged by
him for works.
d)
The antecedents of security staff deployed shall be
got verified by the tenderer from local police authority and an undertaking in
this regard to be submitted to this office/department.
e) The security guards deployed should be physically fit and able to safeguard the vital and sophisticated equipments installed there as per our requirement on terms and conditions and rates approved by IMD.
f)
The list of staff going to be deployed shall be made
available to this Office and Met Office, Shimla.
g) The responsibility of the firm is to avert any thefts of Govt. properties and belongings on a round the clock basis.
h) All the facilities required by the security guards, who will be guarding round-the-clock, will be provided by the security firm. Further, the firm will abide the job safety measures prevalent in India while performing the duty and will free the IMD from all demands or responsibilities arising from accidents or loss of life. The security firm will pay all indemnities arising from such incidents and will not hold IMD responsible or obliged. All liabilities, legal or monetory shall be borne by the firm.
i) The firm will take the inventory of all store items etc. available at the observatory building.
j) Precaution should be taken by the security staff who are performing the duty, and should not disturb the seismic and communication equipments installed in the observatory. The security staff should keep the observatory premises to be neat and clean. No extra payment will be made in this regard.
k) In case of any dispute, the matter shall be referred to the D.G.M. of I.M.D., whose decision shall be final and binding on the firm.
l)
In the event of any loss occasioned to the Department,
as a result of any lapse on the part of the contractor which will be
established after an enquiry conducted by the India Meteorological Department,
the said loss can claim from the tenderer up to the value of the loss. The
decision of the Head of the India Meteorological Department will be final and
binding on the agency.
m) The firm shall not engage any sub contractor or transfer the contract to any other person in any manner.
n)
The Department shall have the right, within reason, to
have any security person removed that is considered to be undesirable.
o) The
Department shall not be responsible for providing residential accommodation to
any of the employee of the tenderer.
p) The tenderer
will have to deposit the proof of depositing employee’s contribution towards
PF/
q) The tenderer
should have round the clock control room service in Shimla along with quick
response teams to deal with emergent situations.
II)
a)
Bidder shall quote the rates in Indian Rupees for the
entire contract on a ‘single responsibility’ basis. The cost should includes
all the liabilities of the tenderer such as cost of uniform and identity cards
of personnel deployed by the contractor and all other statutory liabilities
like Minimum Wages,
b)
The rates and prices quoted by the Bidder shall be
inclusive of Service Tax.
c)
The rate quoted shall be responsive and the same
should be inclusive of all Statutory obligations such as Minimum Wages,
d) Conditional
bids/offers will be summarily rejected.
The Form of Bid shall be completed in all respects and
duly signed and stamped by an
authorized and empowered representatives of the
Bidder.
IV. Duration
of Contract:-
a) The
contract may be valid initially for two
years seven months only starting from
b) IMD shall reserve the right to terminate
the contract at any time, during the period of contract, without
assigning reasons thereof and without thereby incurring any liability to the firm.
V.
a)
The tenderer shall deposit Bid Security (Earnest Money Deposit) for an amount of Rs. 2,000=00 (Rupees Two thousand only) in the form of an Account Payee DD from
a Nationalized bank in favour of Administrative Officer (D.D.O.), Office
of the Director General of Meteorology, New Delhi along with the Tender document. The Bid Security will remain valid for a
period of forty-five days beyond the last submission of date. Bid securities of
the unsuccessful bidders will be returned to them at the earliest after expiry
of the final bid validity and latest on or before the 30th day after
the award of the contract.
b) Any Tender
not accompanied by Bid Security shall be rejected.
c) Bid
Security shall be forfeited if the successful bidder refuses or neglects to
execute the Contract or fails to furnish the required Performance Security
within the time frame specified by the Department.
VI. Submission
of Bids:-
The bidder shall submit the Technical Bid in a
separate sealed cover and the Financial Bid in another sealed cover duly
superscribed and all these two sealed covers are to be put in a bigger cover which
should also be sealed and duly superscribed.
The sealed
cover of Pre-qualification Bid and Technical Bid should consist of the
following documents:-
(a) Bid
Security (Earnest Money Deposit) for an amount of Rs.2,000=00
(b) One
self-attested recent passport size photograph of the Authorized person of the firm/agency,
with
name, designation, address and
Office/Residential telephone numbers.
(c) Self
attested copy of PAN No. card under Income Tax Act;
(d) Self
attested copy of Service Tax Registration Number;
(e) Self
attested copy of Valid Registration No. of the Agency/Firm;
(f) Self
attested copy of valid
(g) Self
attested copy of valid Licence and Number under Contract Labour Act and under
any other
Acts/Rules;
(h) One
copy of the Tender document should be submitted with the bid. Each page should
be signed and
stamped to acknowledge the acceptance of
the same.
(i) The sealed cover of Price Bid should
contain Price bid on the company letter head, signed and
stamped in original. The total amount should also be
mentioned in figures and words.
a) This office
will open the Prequalification/ Technical Bids in the presence of the Bidders
or of their representatives.
b) The bid of
any bidder who has not complied with one or more of the conditions prescribed
in the terms and conditions will be summarily rejected.
c) Conditional
bids will also be summarily rejected.
d) Financial
bids of only the technically qualified bidders will be opened for evaluation in
the presence of technically qualified bidders.
VIII. Payment terms:
a) No escalation in rates/prices will be
allowed during the execution period of the contract i.e. from
b)
No advance payment will be made in any case. Payment
shall be made on Quarterly period on successful completion quarterly period.
c) The firm should be provided copy of Employee’s Provident Fund(EPF) challan of each month in respect of security guards along with the every Quarterly bill.
d) The firm should be provided a Bank Guarantee certificate containing 10% of total amount of security charges for the contract period i.e. 2 years 7 months starting from 01.06.2012 to 31.12.2014, as the same is required at the time of release of Quarterly payment.
e)
To realize the payments, the firm should be submitted
the details of Bank Account i.e. Account’s Holder name, Bank name and
Branch(With complete address),
-x-