Tender No. 01

To

Subject : Quotations for binding of books / journals & other publications for the

year 2012-13.

Dear Sir,

The National Meteorological & Seismological Documentation Centre - NMSDOC (HQ Library) has proposed to call for sealed quotations for finalizing the contract for binding of books / journals & other publications for the year 2012-13.

2. In case your firm/agency desires to participate in the tender, you may submit your rates in the enclosed Performa and may be sent to this office NMSDOC (HQ Library) 4th floor in a sealed cover super scribed with" Tender for binding of books / journals & other publications etc;" latest by 10.05.2012. The quotations will be opened on 11.05.2012 at1600 hrs in Room No. 410, Mausam Bhawan, Lodi Road, New Delhi¬110003 in the presence of your firms representatives, if any.

3. The firm/agency will be required to submit one sample of half leather binding with rexene and golden printing etc. when rates are finalized by this office. No payment will be made for the sample binding work. The decision of this office regarding rates etc. will be final and this library is not bound to accept the lowest quotations.

4. The details of the tender for binding work with terms & conditions are enclosed herewith.

Yours faithfully,

( Darshan Kumar )

Asstt. Met. (Publication)

for Director General of Meteorology

THE DETAILS OF THE TENDER FOR BINDING OF BOOKS/JOURNALS &

OTHER PUBLICATIONS ETC.

1. Books/Journals & other publications etc. to be got bound as per their sizes is

divided into two categories as under :- .

Category I: Scientific Books, Journals & Weather Reports in standard size ranging

from 22.00 x 15.00 cm to 37.00 x 25.00 cm.

Category II: Large size publications ranging in size from 37.00 x 25.00 cm to 60.00

x 45.00 cm.

2. We would require high quality work to be done ensuring all the

specifications of library binding listed below:

(i) The spine and corners of the volumes are to be bound with leather. Leave 1" & 2”

blank space at the top & bottom respectively of the publications for fixing bar code

& spine labels at the place.

(ii) Binding of all the publications should be done by using Rexene cloth of good

quality. Hard board of good quality should be used.

(iii) Title and volume number etc. are to be legibly printed in gold letters on the spine of

each volume in English and Hindi as the case may be and printing should be sharp.

(iv) Complete flexibility in turning over pages while consulting the bound publications

would be required to enable their photocopies to be taken -in full and with sufficient

margins on each side.

(v) Good stitching & gluing to be done and material used should be of high quality

(vi) Ant moth treatment is to be given to the material used for binding. Only special glue

which are insect resistant should be used.

3. Terms and conditions regarding binding work :

(i) The tenderer should be a reputed binder having sufficient experience and

expertise in the relevant field

(ii) Books / Journals & other publications must be returned within a period of 60

days or earlier.

(iii) For safe custody of the publications, till the binding work is over a "Certificate of Undertaking” has to be signed. In the event of any loss or misplacement of any book(s)/journal(s) or any other publication(s) the cost of such publications(s) will be recovered as may be decided by this office.

(iv) Binder must have his own bindery with all the binding tools as well as the arrangements for printing title, in Hindi and English. The tenderer should have a well-established office/shop. Any designated representative of IMD library can visit their office/shop for inspection at any time before or after finalization of contact.

(v) The tenderer should provide the name and Telephone/Mobile No. of their office/person who can be contacted at any time, even beyond office hours and on holidays.

(vi) The tenderer may quote the rates according to the size of the books/journals & other publications as per Category I & II given under para 1 above.

(vii) The size and shape of the oversized books/documents may be taken into account while binding them. Any book/document found to be defective in any way or not of desired quality will have to be rectified by the firm without any extra charges and bill will be passed, after rectification. Price of books/ documents damaged in the process of binding will be charged from the firm and the decision of the Incharge of the Library in these cases will be final.

(viii) All the materials used in binding should be of very good quality. Quality & thickness of the pages should be taken into consideration while stitching. The volumes should be chronologically arranged before stitching.

(ix) Thickness of the cardboard used will be according to the size and number of

pages of the books/journals/publications. Thread and tape used in binding will be

of unbleached linen.

(x) The rates quoted by the selected firm and approved by this office shall be valid throughout the period of contract and binding upon the firm.

(xi) The rates quoted by the firm should be inclusive of all charges. No separate charges will be paid by this office for delivery of goods or for any other taxes paid by the firm.

(xii) In case the work is not up to the required standard, the contract will be cancelled and awarded to the next higher tenderer .

(xiii) If books/journals are found to be incomplete or badly damaged these may be returned to the Library without binding.

(xiv) The tenders should be sealed & clearly super scribed with the words “Tender for Binding of Books/Journals & other publication etc” and addressed to: “The Director/Scientist ‘D’ (Publication Section), Room No 405, Mausam Bhawan, Lodi Road, NEW DELHI - 110003.

(xv) The tender(s) received after the expiry of the prescribed date and time will not be entertained in any circumstances.

(xvi) This office will have the full authority to reject any/all offer(s) without assigning any reason thereof. Any enquiry after submission of the tender will not be entertained.

(xvii) The tenderer will have to submit one sample of binding work of publication with the desired specifications when rates are finalized by this office. They may contact the library along with the

(xviii) letter for obtaining sample for binding work on all working days between 1000 to 1800 hrs. No payment will be made for sample binding work.

(xix) The decision of this office regarding award of the contract, rates etc, will be final and this library is not bound to accept the lowest rates.

(xx) The contract shall be valid for a period of one year from the date of award of contract. This office will, however, reserve the right to conduct performance review at any time during the period of contract and deficiencies, if any, noticed will be required to be rectified and compliance reported. This office further reserve the rights to suo-moto terminate the contract by giving one month’s notice at any time.

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Tender No. 02

Dated 20-04-2012

To

Sub: QUOTATIONS FOR PURCHASE OF BOOKS.

Dear Sir,

This office would like to invite the quotations for procurement of book(s) for its H.Q. library at New Delhi. A list of 14 books is enclosed herewith. You are requested to kindly see whether the book(s) are available in ready stock. In case the book(s) are not available in ready stock then time taken to procure the book(s) may be indicated. In case the books are not supplied within the stipulated period, as mentioned by you, then the order shall be treated as cancelled. The price of each book, discount allowed & net price after discount for each book in Rupee may be given in the quotation, otherwise the quotation will not be taken into consideration. Any increase in price or enhancement in exchange rate at the time of supply of book(s) will also not be taken into consideration. A copy of the publisher’s price proof of books and bank exchange rates may also be enclosed. It may be mentioned here that this may not be treated as an order.

For purchase of books as per list attached, you are requested to kindly send your quotation in a sealed cover super scribed "QUOTATIONS FOR PURCHASE OF BOOKS for H.Q. LIBRARY" so as to reach the undersigned latest by 27.04.2012.

The undersigned reserves the right to cancel one or all the quotations without assigning any reason thereof.

Thanking You,

Yours faithfully,

(DARSHAN KUMAR)

Asstt. Met. (Publication Section)

For Director General of Meteorology

List of books for purchase

S.No.	Title of the book/ ISBN No.	Author
1.	Breaking Ocean Waves – Geometry, Structure, and Remote Sensing (ISBN No.978-3-540-29827-4)	Eugene A. Sharkov
2.	Thermodynamics of the Earth and Planets (ISBN No.978-0-521-89621-4)	Alberto Patino Douce
3.	Ecology and Agriculture in the Himalayan Region (ISBN No.81-8069-788-6)	Yasir Saeed hanafi
4.	Encyclopedia India (ISBN No.818673814-2)	Pelican Creations International
5.	1001 Science Questions Answered (ISBN No.978-192134452-7)	Reader’s Digest
6.	Environment Law and Climate Change (ISBN No.978-93-8009-016-0)	Sanjay Kumar Singh
7.	Handbook of agricultural Geophysics (ISBN No.978-93-800-9024-5)	Neeru Mathur
8.	Crop Stress Management and Global Climate Change (ISBN No.978-93-800-9050-4)	Dr. Vijay Mittal
9.	Prediction and Simulation Method for Geohazard Mitigation (ISBN No.978-0-415-80482-0)	Oka, Fusao et al.
10.	Environmental Impact Assessment Handbook – IInd Edition 2009 (ISBN No.978-0-7277-3509-6)	Barbara Carroll and Trevor Turpin
11.	Phased – Array Radar Design – Application of Radar Fundamentals (ISBN No.978-974-652-109-3)	Tom Jeffrey
12.	Transceiver and System Design for Digital Communications (ISBN No.978-974-652102-4)	Scott R. Bullock
13.	Mathematical Geography (ISBN No.978-8107479-124-5)	Johnson, W.E.
14.	Climate Change as a Security Risk (ISBN No.978-1-84407-761-8)	German Advisory Council on Global Change (WBGU)

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Tender No. 03

Dated 07-02-2012

Sub: QUOTATIONS FOR PURCHASE OF BOOKS.

Dear Sir,

This office would like to invite the quotations for procurement of book(s) for its H.Q. library at New Delhi. A list of 8 books is enclosed herewith. You are requested to kindly see whether the book(s) are available in ready stock. In case the book(s) are not available in ready stock then time taken to procure the book(s) may be indicated. In case the books are not supplied within the stipulated period, as mentioned by you, then the order shall be treated as cancelled. The price of each book, discount allowed & net price after discount for each book in Rupee may be given in the quotation, otherwise the quotation will not be taken into consideration. Any increase in price or enhancement in exchange rate at the time of supply of book(s) will also not be taken into consideration. A copy of the publisher’s price list of books and bank exchange rates may also be enclosed. It may be mentioned here that this may not be treated as an order.

For purchase of books as per list attached, you are requested to kindly send your quotation in a sealed cover super scribed "QUOTATIONS FOR PURCHASE OF BOOKS for H.Q. LIBRARY" so as to reach the undersigned latest by 13.02.2012.

The undersigned reserves the right to cancel one or all the quotations without assigning any reason thereof.

Thanking You,

Yours faithfully,

(DARSHAN KUMAR)

Asstt. Met. (Publication Section)

For Director General of Meteorology

LIST OF BOOKS FOR PURCHASE

S.No.	Title of the book	Author/Publisher	ISBN NO.
1.	Air-Ice-Ocean Interaction	Miles McPhee	978-0-387-78334-5
2.	Earthquake Early Warning System	Gasparini,P	978-3-540-72240-3
3.	Evidence based Climate Science	Easter Brook, Don	978-0-12-385956-3
4.	Geospatial Technology for Earth Observation	Li Deren Shan,Jie	978-1-4419-0049-4
5.	Land Remote Sensing and Global Environment Chang	Ramachandran Bhasker	978-1-4419-6748-0
6.	Encyclopedia of Agricultural Meteorology	Dhaliwal, L.K.	978-93-8023-554-7
7.	Dictionary of Earth Science	Tripathy, D.P.	978-81-313-1192-9
8.	Research in World Climatology	Ballabh, Parikshit	978-81-7884-980-5

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