TENDER 01
GOVERNMENT OF
(MINISTRY OF EARTH SCIENCES)
MAUSAM BHAWAN,
tender
notice for outsourcing of manpower
services
on contract basis
TENDER ENQUIRY No.E(1)885(MISC)/Contr.Apptt./2010
DATED November 16, 2010
Sealed
tenders in two bid system are invited for engagement of agencies from
Registered/Well established Manpower Service Providers for providing
contractual manpower viz. 9 (Nine) Nos.
of Observers for taking meteorological observations on contract basis
(subject to variation depending upon the actual requirement of the Department)
to be considered for posting in New Delhi.
The Service Providers should have sufficient experience of providing
manpower to various Government Departments, Public Sector Undertakings and
Autonomous Organizations of Govt. of India.
The persons to be deployed by the service providers should have the
following educational qualification/experience as mentioned below:-
|
S. N. |
Name of the Post |
Total No. of Posts |
Place of
posting |
Educational
Qualification/ Experience |
|
1. |
Observer |
9 |
|
B.Sc.
with Physics as one of the subject and ten years’ experience in
meteorological observations |
2. The period of contract will initially
be for a period of one year from the date of award of contract subject to
review of performance every three months and will be extendable at the
discretion of this department after expiry of contract.
3. The service providers shall provide
the required number of manpower within a period of one week from the date of
the contract and failure to comply with the same or found deficient in service
shall invite penalty fee or forfeiture of the security deposit and legal
proceeding for the omission/deficiencies in service.
4. The
tender should be submitted under Two Bid System i.e. “Technical Bid” and “Financial Bid” clearly super-scribed on
the envelope and contain information containing information as prescribed in
Form I, II, III & V. The “Financial
Bid” must contain for the rate for engaging on monthly basis for normal duty of
8 (eight) hours per day per person in Form IV.
Bidders will be required to quote separately for all such elements like
minimum wages required and all other statutory requirements like PF, ESI or any
other taxes as may be applicable. Both
the sealed covers should be placed in the main sealed envelop
super-scribed “Tender for supply of Manpower Services” and should be addressed
to Assistant Meteorologist (Gazetted Establishment),
India Meteorological Department, O/o the Director General of Meteorology, Mausam Bhawan (Room No. 621),
Lodi Road, New Delhi–110003 on or before 06.12.2010 by 1600 hrs. The technical bids will be opened on 7th December, 2010 at 1600 hrs.
in the room of Director (Establishment), Room No. 616, 6th Floor, Mausam Bhawan in the presence of
the prospective bidders, if they wish to be present. If they wish, they will have to produce
authorization letter from their firm before the Committee. Tenderer may download
the Documents from the IMD website www.imd.gov.in and submit its tender by
utilizing the downloaded document, along with the required non-refundable fee
towards tender cost of `300/- in the
form of DD/Pay Order in favour of Assistant
Meteorologist (Drawing and Disbursing Officer), India Meteorological
Department,
5. The financial bids of the
successful bidders, who have been found technically qualified, will be opened
at a later date and those will be intimated separately before opening.
Assistant Meteorologis(Gazetted Establishment)
Mausam Bhawan, Room No. 621
TERMS & CONDITION
1. The firm/agency
should be registered under Companies Act, 1956 to authorize for deployment of
manpower services.
2. The
service provider should have two years’ experience of providing manpower to
various Government Departments, Public Sector Undertaking and Autonomous
Organizations of Govt. of India.
Performance certificates issued by their clients should be attached.
3. The turn over
of the firm/agency for the last two years should have `50 Lakhs.
4. The
service provider shall not assign, transfer, pledge or sub-contract the
performance or services without the prior written consent of this office.
5. All
services shall be performed by persons qualified and skilled in performing such
services.
6. The
period of contract will initially be for a period of one year from the date of
award of contract subject to review of performance every three months and will
be extendable at the discretion of this Department after expiry of contract.
7. The Agency should submit PAN and
Service Tax Registration Number in their firm’s name.
8. The firm/agency should have
Provident Fund Account No./ESI No. in their name.
9. An Earnest Money deposit of `1,00,000/- in the form of demand draft/pay order/FDR (minimum validity of six months) drawn in favour of Assistant Meteorologist (Drawing and Disbursing Officer), India Meteorological Department, New Delhi, may be submitted along with the technical bid, failing which their bids will not be considered valid. The EMD of unsuccessful bidders will be returned after one week of award of contract and the EMD of successful bidders will be kept against security bond and the difference of Security bond i.e. `50,000/- will be taken immediately after award of contract.
10. Proforma for Technical Bid (Form-I to Form-IV) and Price
Bid (Form-V) are enclosed.
11. The
successful bidder should furnish a security bond equivalent to `1,50,000/- (Rupees
One Lakh Fifty Thousand only)
immediately after the award of the contract which will be forfeited in case the
supply of manpower is delayed beyond the initial stipulated period of one week
and within one day subsequently or for frequent absence from duty/misconduct on
the part of a person (s) deployed by the agency.
12. The
persons supplied by the Agency should verify and submit if any Police
records/criminal cases are pending against them. The Agency should make adequate enquiries
about the character and antecedents of the persons whom they are recommending. The character and antecedents of each
personnel of the service provider will be got verified by the service provider
before their deployment after investigation by the local police, collecting
proofs of identity like driving license, bank account details, previous work
experience, proof of residence and recent photograph and a certification to
this effect submitted to this Department.
The service provider will also ensure that the personnel deployed are
medically fit and will keep in record a certificate of their medical
fitness. The Service Provider shall withdraw
such employees who are not found suitable by the office for any reasons
immediately on receipt of such a request.
13. The
service provider has to provide the Photo Identity Cards to the persons
employed by him/her for carrying out the work.
These cards are to be constantly displayed & their loss reported
immediately.
14. The
service provider’s personnel working should be polite, cordial, positive and
efficient, while handling the assigned work and their actions shall promote
goodwill be enhance the image of this office. The service provider shall be
responsible for any act of indiscipline on the part of persons deployed by him.
15. The
Department may require the service provider to dismiss or remove from the site
of work, any person or persons, employed by the service provider, who may be
incompetent or for his/her/their misconduct and service provider shall
forthwith comply with such requirements.
16. The
service provider shall replace immediately any of its personnel, if they are
unacceptable to the office because of security risk, incompetence, conflict of
interest and breach of confidentiality or improper conduct upon receiving
written notice from office.
17. Office
shall not be liable for any loss, damage, theft, burglary or robbery of any personal
belongings, equipment or vehicles of the personnel of the service providers.
18. The
service provider’s personnel shall not divulge or disclose to any person, any
details of office, operational process, technical know-how, security
arrangements and administrative / organizational matters as all are of
confidential/secret nature that can attract legal action.
19. That the
persons deputed shall not be below the age of 18 years and they shall not
interfere with the duties of the employees of the Department.
20. The
service provider’s person shall not claim any benefit/ compensation/
absorption/ regularization of services in this office under the provision of
Industrial Disputes Act, 1947 of Contract Labour
(Regulation & Abolition) Act, 1970.
Undertaking from the person to this effect will be required to be
submitted by the service provider to this office.
21. The person deployed shall not claim
any Master & Servant relationship against this office.
22. The
service provider shall ensure proper conduct of his person in office premises,
and enforce prohibition of consumption of alcoholic drinks, paan,
smoking, loitering without work.
23. The
service provider shall engage the necessary person as required by our office
from time to time. The said person
engaged by the service provider shall be employee of the service provider and
it shall be the duty of the service provider to pay their salary every month in
time by the contractor. There is no Master & Servant relationship between the employees of
the service provider and the Purchaser (this Department) further that the said
person(s) of the service provider shall not claim any benefit. The contractor should not stop the payment of
salary on account of delays not attributed to the engaged.
24. There
shall be an automatic increase in the minimum wages of the personnel provided
by the service provider consequent upon any increase on such account affected
by any Govt. orders. However, service
charge finalized through Tender shall remain fixed throughout the currency of
the contract.
25. The
transportation, food, medical and other statutory requirement under the various
Acts/Govt. Regulations in respect of each personnel of the service provider
will be the responsibility of the service provider. This shall include payment
of PF, ESI, and Service Tax etc.
However, payments in respect of PF, ESI etc. or any such other statutory
requirements to the successful contractor shall be made subject to furnishing
of proof of such payments to the concerned authorities indicating the PF No.,
ESI No. etc. of the outsourced persons every month without fail and before
submitting bills for the subsequent months.
The bills should be for reimbursement of the actual amount to the service
rendered by the contractor.
26. Working
hours will be 8 ˝ hours between 9.30 A.M. and 6.00 P.M. including half an hour
lunch break normally from 1.30 p.m. to 2.00 p.m. Actual amount per hour would be calculated
for the personnel deployed on duty for any extra duty based on rates finalized.
27. The
personnel may be called on beyond office hours, if required. They will be paid extra as per the rates
approved by the office based on per hour rate calculated by dividing per month
rate by 160 (approx. 20 working days x 8).
28. The
service provider will submit the bill in triplicate in the 1st week
of following month for payment. The
payment will be made on pro-rata basis whatever the amount comes to after
necessary deduction in terms of non-permissible absent of the manpower.
29. The
service provider will provide the required personnel for a shorter period also,
in case of any exigencies as per the requirement of the office.
30. The
service provider shall provide a substitute well in advanced if there is any
probability of the person leaving the job due to his/her own personal
reasons. The payment in respect of the
overlapping period of the substitute shall be the responsibility of the service
provider.
31. If for
any reason the personnel deployed by the service provider proceeds on absence,
he/she should properly intimate the Controlling Officer and the Concerned
Administration before such absence or in case of Medical emergency on the first
day of taking such absence either officially or telephonically clearly
indicating the number of days he/she will be absent. The service provider shall provide a
substitute in case the absence exceed 5 days or even earlier, if situation so
warrants, which shall invite a penalty fee of Rs.5000/- per day.
32. Payments
to the service provider would be strictly on certification by the office with whom he is attached that his services were satisfactory and
attendance as per the bill preferred by the service provider.
33. The
service provider shall be contactable at all times and message(s) sent by
E-mail/Fax/Special Messenger/Phone from the Department to the service provider
shall be acknowledged immediately on receipt on the same day. The contractor will ensure every day that the
minimum manpower has been complied with.
34. India
Meteorological Department reserved the right to cancel the contract at any
stage without assigning any reason.
35. However,
the agreement can be terminated by either party by giving one month’s notice in
advance. If the agency fails to given
one month’s notice in writing for termination of the Agreement then one month’s
wages etc. and any amount due to the agency from the Department shall be
forfeited.
36. That on
the expiry of the agreement as mentioned above, the agency will withdraw all
its personnel and clear their accounts by paying them all their legal
dues. In case of any dispute on account
of the termination of employment or non-employment by the personnel of the
agency, it shall be the entire responsibility of the agency to pay and settle
the same.
37. All
disputes and differences arising out or in any way touching or concerning the
contract shall be referred to the sole arbitration of any person nominated by
the Director General of Meteorology, IMD. There will be no objection to any such
appointment that the arbitrator so appointed is a Government servant, that he
had to deal with matters to which this indenture relates That in the course of his duties as such
government servant, he has expressed views on or any of the matters in dispute
or differences. The award of the
arbitrator so appointed shall be final and binding o
the parties to the agreement. Further,
if any dispute is to be referred to the courts, the jurisdiction of the same
shall be at
38. Minimum Eligibility Criteria :
I.
The firm/agency should
be registered with Service Tax Department.
II.
The firm/agency should
have PAN No. against their name.
III.
The firm/agency must
have Provident Fund Account No. in their name.
IV.
The firm/agency must
be registered for deployment of manpower services under Companies Act, 1956.
V.
The firm/agency must
have ESI No. in their name.
VI.
The firm/agency must
mark serial page number of their technical documents and put their authorized
signature on each page.
VII.
The firm should have
an office in Delhi/NCR.
VIII.
The Company/Firm
should be in this business for at least two years. The turnover of the firm during last two
financial years should be not less than `50
Lakhs.
IX.
The agency should not
be blacklisted by any Department/Ministry of the Government of India or any PSU
or any other organization.
X.
Form I to V, Annexure
– 1 & 2 must be furnished.
Annexure-I
Check list
A. The following documents shall be placed in an envelope and it should be wax sealed and super-scribed, as “Technical Bid for Manpower Services in India Meteorological Department (Packet-I)”.
1. Duly completed tender form.
2.
Earnest Money Deposit (Demand Draft/Pay order of `1,00,000/- (Rupees
One Lakh Only) in favour of
AM(DDO), DGM’s Office, IMD,
3. Notice Inviting Tender.
4. Terms and Conditions of the Tender (Item 1 to 38 above) duly signed by the tenderer.
5. Forms I to III and V, duly filled in, and enclosed with Technical Bid.
6. Registration No. of the Firm (under Shops & Establishment Act) or Registration No. of the Company (under Companies Act, 1956), as applicable (attach attested copy of certificate).
7. PAN Card of Firm/Company (attach attested copy of PAN Card).
8. Provident Fund Account No. of Firm/Company (attach attested copy of certificate).
9. ESI No. of Firm/Company (attach attested copy of certificate).
10. The details of the turnover for the year 2008-09 & 2009-10 should be furnished on their letter head duly signed by the authorized signatory and should be verified by submitting the copy of Income Tax Returns of respective financial years.
11. Copies of Work Order(s) issued by Tenderer’s clients (in support of Item 2 of the terms and conditions).
12. Performance certificate (attested copies) issued by the clients to the tender, (which should have minimum rating of satisfactory) for the last two years should be signed by client’s authorized signatory and it should also be further signed by tenderer along with the seal of the firm/agency.
13. Financial Bid as specified in Form-IV must be submitted in separate wax sealed envelope and it should be super-scribed as “Financial Bid for Manpower Service in IMD.
14. Both separate wax sealed envelopes (Technical Bid – in Pocket-I and Financial Bid – in Pocket-II) may be placed in a single large envelope super-scribed as “Tender for Manpower Services at IMD” and it should also be wax sealed.
Signature of the Tenderer
With seal of the Firm/Company
Annexure-II
Enclosure list
(Fill the Page Nos., where the documents mentioned are placed)
1. Duly completed Tender Form at Page No._____________________________.
2. Earnest Money Deposit (Demand Draft/Pay Order No. ___________________
Dated._______________ for `100,000/-
in favour of Asstt. Met. (DDO), DGM’s Office, IMD,
3. Notice Inviting Tender at Page No.___________________________.
4. Terms and Conditions of the Tender (1 to 38 above) at Page No._________.
5. Forms I to III & V attached with the Tender Notice have been duly filled in and enclosed at Page Nos._____________________________.
6. Registration No. of the Firm/Company (S. No. 1 of terms and conditions) attested copy placed at Page No.___________________.
7. PAN Card of Firm/Company (Sl No.7 of terms and conditions) – attested copy placed at Page No._________________.
8. Provident Fund Account No. of Firm/Company (S. No. 8 of terms and conditions) – attested copy placed at Page No. _________________.
9. ESI No. of Firm/Company (S. No. 8 of terms and conditions) – attested copy at Page No.____________________.
10. Details of Turnover of the Firm/company to be submitted in the letterhead of the Tenderer (Sl. No.3 of terms and conditions) – placed at Page No.________________________.
11. Details of work executed by the tenderer in its letterhead (S. No. 2 of terms and conditions) placed at Page No._________________.
12. Copies of Work Order issued by Tenderer’s clients (S. No. 2 of terms and conditions) – attested copy placed from Page No. _________to __________.
13. Attested copies performance certificate issued by the clients of the tenderer, for two years (S. No. 2 of terms and conditions) – copies placed from Page No._________ to ________________.
14. Financial Bid in Pocket-II.
Signature of the Tenderer
With Name & Seal
Place: ____________
Date
: ____________
FORM-I
Proforma
To,
The Director (Estt.)
Office of the Director General of Meteorology
Mausam Bhawan,
New Deli-110003
Subject:- Providing Manpower Services on Contract
Basis.
Sir,
The undersigned have read and examined in detail the tender document in respect of providing manpower services on contract basis, do hereby express our interest to provide such services.
Corresponding Details :
|
1 |
Name of the Company |
|
|
2 |
Address of the Company |
|
|
3 |
Name if the Contract person to whom all references shall be made regarding this tender |
|
|
4 |
Designation and address of the person to whom all references shall be made regarding this tender |
|
|
5 |
PAN and Service Tax details |
|
|
6 |
Telephone (with STD Code) |
|
|
7 |
E-mail of the contract person |
|
|
8 |
Fax. No. (with STD Code) |
|
It is certified that the person, who shall engage in duties are competent enough and have necessary qualification for taking up this assignment.
Document framing part of the bid:-
The following documents are enclosed :
(i) Form-II : Minimum eligibility
(ii) Form-III : Prior Experience
(iii) Form-IV : Declaration Letter
(iv) Form-V : Financial Bid
(v) Earnest Money Deposit
(vi) Letter of authorization (in the name of contract person) representing the company.
Thanking you,
Yours faithfully,
(Signature of Authorized Person)
Place: __________ Name _________________________________
Date : ___________ Designation ____________________________
Business Address: _______________________
Seal ___________________________________
Form-II
Minimum Eligibility
The Details in
respect of the company are as given under:
|
1 |
Name of the Company |
|
|
2 |
Year of Registration/Incorporation |
|
|
3 |
Number of Employees as on March 31, 2010 |
|
|
4 |
Annual Turnover from providing manpower |
|
Yours faithfully,
(Signature of Authorized Person)
Place: __________ Name _______________
Date : ___________ Designation ___________
Business Address: __________________ Seal __________________
Witness with
signature
1) Name & Address
______________________________________________________
___________________________________________________________________________
2) Name & Address
______________________________________________________
___________________________________________________________________________
Form-III
Prior experience
(using the format
below, provide information in respect of the each Department/Agency in whom manpower was provided by the company
during the last two years)
|
1 |
Name of the Company/Firm/Agency, along with its address and details of
contract person to whom manpower was provided |
|
|
2 |
Type of manpower provided and theirs numbers: Clerk/Typist/Data Entry Operators (Other Please specify) |
|
Yours faithfully,
(Signature of Authorized Person)
Place: __________ Name _______________
Date : ___________ Designation ___________
Business Address: __________________ Seal __________________
Witness with
signature
1) Name & Address
______________________________________________________
___________________________________________________________________________
2) Name & Address
______________________________________________________
___________________________________________________________________________
Form-IV
proforma for financial bid
1. Name of the company, address etc.
2. Details of rate quoted
(figure may be written in words as well as in figures, in case of any discrepancy between figures and words, the amount written in words will be taken for consideration)
Note: No
cutting or over writing will be allowed.
Any financial bid with overwriting or cutting will be disqualified.
TABLE
|
S. No. |
Designation |
I |
II |
|||||
|
Educational Qualification (1) |
Minimum wages as per Govt. of NCT of (2) |
PF/ESI/Service Charges Etc. |
Total (2) +(3) +(4) +(5) +6) |
|||||
|
PF (3) |
ESI (4) |
SC Service Charges (5) |
ST Service Tax (6) |
|||||
|
1 |
Observer |
B.Sc. with Physics as one of the subject and ten years’
experience in meteorological observations |
|
|
|
|
|
|
* PF- Provident Fund shall be paid by the Service Provides
as per Government Rules.
* ESI-
*
* ST- Service Tax – as applicable.
I understand that for calculation
of the lowest bid, the following formula will be used.
The Average rate of total
numbers and 22 (Twenty Two) Data Entry Operator/Typist, will be taken.
Yours faithfully,
(Signature of Authorized Person)
Place: __________ Name
________________________
Date : ___________ Designation
___________________
Business
Address: __________________ Seal
_________________________
Witness with signature
1) Name & Address
______________________________________________________
2) Name & Address
______________________________________________________
Form-V
declaration
Declaration letter on
official letter head station the following:-
(i) We are not involved in any major litigation that may have an impact of affection or compromising the delivery of service as required under this tender.
(ii)
We are not black-listed by any Central/State
Government/Public Sector Undertaking in
Yours faithfully,
(Signature of Authorized Person)
Place: __________ Name ___________________________
Date : ___________ Designation ______________________
Business Address: __________________ Seal _____________________________
Xxxxxxxxxxxxxxx
TENDER 02
GOVERNMENT OF
(MINISTRY OF EARTH SCIENCES)
MAUSAM BHAWAN,
tender
notice for outsourcing of manpower
services
on contract basis
TENDER ENQUIRY No.E(1)885(MISC)/Contr.Apptt./2010
DATED November 16, 2010
Sealed
tenders in two bid system are invited for engagement of agencies from
Registered/Well established Manpower Service Providers for providing
contractual manpower viz. 22 (Twenty
Two) Nos. of Data Entry Operators/ Typists on contract basis (subject to
variation depending upon the actual requirement of the Department) to be
considered for posting in New Delhi. The
Service Providers should have sufficient experience of providing manpower to
various Government Departments, Public Sector Undertakings and Autonomous
Organizations of Govt. of India. The
persons to be deployed by the service providers should have the following
educational qualification/experience as mentioned below:-
|
S. N. |
Name of the
Post |
Total No. of Posts |
Place of
posting |
Educational
Qualification/ Experience |
|
1. |
Data Entry Operator/ Typist |
22 |
|
Graduate
in any discipline with knowledge of Computer (MS Office) |
2. The period of contract will
initially be for a period of one year from the date of award of contract
subject to review of performance every three months and will be extendable at the
discretion of this department after expiry of contract.
3. The service providers shall provide
the required number of manpower within a period of one week from the date of
the contract and failure to comply with the same or found deficient in service shall
invite penalty fee or forfeiture of the security deposit and legal proceeding
for the omission/deficiencies in service.
4. The tender should be submitted under Two Bid System i.e. “Technical Bid” and “Financial Bid” clearly super-scribed on the envelope and contain information containing information as prescribed in Form I, II, III & V. The “Financial Bid” must contain for the rate for engaging on monthly basis for normal duty of 8 (eight) hours per day per person in Form IV. Bidders will be required to quote separately for all such elements like minimum wages required and all other statutory requirements like PF, ESI or any other taxes as may be applicable. Both the sealed covers should be placed in the main sealed envelop super-scribed “Tender for supply of Manpower Services” and should be addressed to Assistant Meteorologist (Gazetted Establishment), India Meteorological Department, O/o the Director General of Meteorology, Mausam Bhawan (Room No. 621), Lodi Road, New Delhi–110003 on or before 06.12.2010 by 1600 hrs. The technical bids will be opened on 7th December, 2010 at 1600 hrs in the room of Director (Establishment), Room No. 616, 6th Floor, Mausam Bhawan in the presence of the prospective bidders, if they wish to be present. If they wish, they will have to produce authorization letter from their firm before the Committee. Tenderer may download the Documents from the IMD website www.imd.gov.in and submit its tender by utilizing the downloaded document, along with the required non-refundable fee towards tender cost of `300/- (Rupees Three Hundred only) in the form of DD/Pay Order in favour of Assistant Meteorologist (Drawing and Disbursing Officer), India Meteorological Department, New Delhi.
5. The financial bids of the
successful bidders, who have been found technically qualified, will be opened
at a later date and those will be intimated separately before opening.
Assistant Meteorologist
(Gazetted
Establishment)
Mausam Bhawan, Room No. 621
TERMS & CONDITION
1. The
firm/agency should be registered under Companies Act, 1956 to authorize for
deployment of manpower services.
2. The service
provider should have two years’ experience of providing manpower to various
Government Departments, Public Sector Undertaking and Autonomous Organizations
of Govt. of India. Performance
certificates issued by their clients should be attached.
3. The turn over
of the firm/agency for the last two years should have `50 Lakhs.
4. The
service provider shall not assign, transfer, pledge or sub-contract the
performance or services without the prior written consent of this office.
5. All
services shall be performed by persons qualified and skilled in performing such
services.
6. The
period of contract will initially be for a period of one year from the date of
award of contract subject to review of performance every three months and will
be extendable at the discretion of this Department after expiry of contract.
7. The Agency should submit PAN and
Service Tax Registration Number in their firm’s name.
8. The firm/agency should have
Provident Fund Account No./ESI No. in their name.
9. An Earnest Money deposit of `1,00,000/- in the form of demand draft/pay order/FDR (minimum validity of six months) drawn in favour of Assistant Meteorologist (Drawing and Disbursing Officer), India Meteorological Department, New Delhi, may be submitted along with the technical bid, failing which their bids will not be considered valid. The EMD of unsuccessful bidders will be returned after one week of award of contract and the EMD of successful bidders will be kept against security bond and the difference of Security bond i.e. `50,000/- will be taken immediately after award of contract.
10. Proforma for Technical Bid (Form-I to Form-IV) and Price
Bid (Form-V) are enclosed.
11. The
successful bidder should furnish a security bond equivalent to `1,50,000/- (Rupees
One Lakh Fifty Thousand only)
immediately after the award of the contract which will be forfeited in case the
supply of manpower is delayed beyond the initial stipulated period of one week
and within one day subsequently or for frequent absence from duty/misconduct on
the part of a person (s) deployed by the agency.
12. The
persons supplied by the Agency should verify and submit if any Police
records/criminal cases are pending against them. The Agency should make adequate enquiries
about the character and antecedents of the persons whom they are
recommending. The character and
antecedents of each personnel of the service provider will be got verified by
the service provider before their deployment after investigation by the local
police, collecting proofs of identity like driving license, bank account
details, previous work experience, proof of residence and recent photograph and
a certification to this effect submitted to this Department. The service provider will also ensure that
the personnel deployed are medically fit and will keep in record a certificate
of their medical fitness. The Service
Provider shall withdraw such employees who are not found suitable by the office
for any reasons immediately on receipt of such a request.
13. The
service provider has to provide the Photo Identity Cards to the persons
employed by him/her for carrying out the work.
These cards are to be constantly displayed & their loss reported
immediately.
14. The
service provider’s personnel working should be polite, cordial, positive and
efficient, while handling the assigned work and their actions shall promote
goodwill be enhance the image of this office. The service provider shall be
responsible for any act of indiscipline on the part of persons deployed by him.
15. The Department
may require the service provider to dismiss or remove from the site of work,
any person or persons, employed by the service provider, who may be incompetent
or for his/her/their misconduct and service provider shall forthwith comply
with such requirements.
16. The
service provider shall replace immediately any of its personnel, if they are
unacceptable to the office because of security risk, incompetence, conflict of
interest and breach of confidentiality or improper conduct upon receiving written
notice from office.
17. Office
shall not be liable for any loss, damage, theft, burglary or robbery of any
personal belongings, equipment or vehicles of the personnel of the service
providers.
18. The
service provider’s personnel shall not divulge or disclose to any person, any
details of office, operational process, technical know-how, security
arrangements and administrative / organizational matters as all are of
confidential/secret nature that can attract legal action.
19. That the
persons deputed shall not be below the age of 18 years and they shall not
interfere with the duties of the employees of the Department.
20. The
service provider’s person shall not claim any benefit/ compensation/
absorption/ regularization of services in this office under the provision of
Industrial Disputes Act, 1947 of Contract Labour
(Regulation & Abolition) Act, 1970.
Undertaking from the person to this effect will be required to be
submitted by the service provider to this office.
21. The person deployed shall not claim
any Master & Servant relationship against this office.
22. The
service provider shall ensure proper conduct of his person in office premises,
and enforce prohibition of consumption of alcoholic drinks, paan,
smoking, loitering without work.
23. The
service provider shall engage the necessary person as required by our office
from time to time. The said person
engaged by the service provider shall be employee of the service provider and
it shall be the duty of the service provider to pay their salary every month in
time by the contractor. There is no Master & Servant relationship between the employees of
the service provider and the Purchaser (this Department) further that the said
person(s) of the service provider shall not claim any benefit. The contractor should not stop the payment of
salary on account of delays not attributed to the engaged.
24. There
shall be an automatic increase in the minimum wages of the personnel provided
by the service provider consequent upon any increase on such account effected by any Govt. orders. However, service charge finalized through
Tender shall remain fixed throughout the currency of the contract.
25. The
transportation, food, medical and other statutory requirement under the various
Acts/Govt. Regulations in respect of each personnel of the service provider
will be the responsibility of the service provider. This shall include payment
of PF, ESI, Service Tax etc. However, payments in respect of PF, ESI etc.
or any such other statutory requirements to the successful contractor shall be
made subject to furnishing of proof of such payments to the concerned
authorities indicating the PF No., ESI No. etc. of the outsourced persons every
month without fail and before submitting bills for the subsequent months. The bills should be for reimbursement of the
actual amount to the service rendered by the contractor.
26. Working
hours will be 8 ˝ hours between 9.30 A.M. and 6.00 P.M. including half an hour
lunch break normally from 1.30 p.m. to 2.00 p.m. Actual amount per hour would be calculated
for the personnel deployed on duty for any extra duty based on rates finalized.
27. The
personnel may be called on beyond office hours, if required. They will be paid extra as per the rates
approved by the office based on per hour rate calculated by dividing per month
rate by 160 (approx. 20 working days x 8).
28. The
service provider will submit the bill in triplicate in the 1st week
of following month for payment. The payment
will be made on pro-rata basis whatever the amount comes to after necessary
deduction in terms of non-permissible absent of the manpower.
29. The
service provider will provide the required personnel for a shorter period also,
in case of any exigencies as per the requirement of the office.
30. The
service provider shall provide a substitute well in advanced if there is any
probability of the person leaving the job due to his/her own personal
reasons. The payment in respect of the
overlapping period of the substitute shall be the responsibility of the service
provider.
31. If for
any reason the personnel deployed by the service provider proceeds on absence,
he/she should properly intimate the Controlling Officer and the Concerned
Administration before such absence or in case of Medical emergency on the first
day of taking such absence either officially or telephonically clearly
indicating the number of days he/she will be absent. The service provider shall provide a
substitute in case the absence exceed 5 days or even earlier, if situation so
warrants, which shall invite a penalty fee of `5000/- per day.
32. Payments
to the service provider would be strictly on certification by the office with
which he is attached that his services were satisfactory and attendance as per
the bill preferred by the service provider.
33. The
service provider shall be contactable at all times and message(s) sent by
E-mail/Fax/Special Messenger/Phone from the Department to the service provider
shall be acknowledged immediately on receipt on the same day. The contractor will ensure every day that the
minimum manpower has been complied with.
34. India
Meteorological Department reserved the right to cancel the contract at any
stage without assigning any reason.
35. However,
the agreement can be terminated by either party by giving one month’s notice in
advance. If the agency fails to given
one month’s notice in writing for termination of the Agreement then one month’s
wages etc. and any amount due to the agency from the Department shall be
forfeited.
36. That on
the expiry of the agreement as mentioned above, the agency will withdraw all
its personnel and clear their accounts by paying them all their legal
dues. In case of any dispute on account
of the termination of employment or non-employment by the personnel of the
agency, it shall be the entire responsibility of the agency to pay and settle
the same.
37. All
disputes and differences arising out or in any way touching or concerning the
contract shall be referred to the sole arbitration of any person nominated by
the Director General of Meteorology, IMD. There will be no objection to any such
appointment that the arbitrator so appointed is a Government servant, that he
had to deal with matters to which this indenture relates That in the course of his duties as such
government servant, he has expressed views on or any of the matters in dispute
or differences. The award of the
arbitrator so appointed shall be final and binding o
the parties to the agreement. Further,
if any dispute is to be referred to the courts, the jurisdiction of the same
shall be at Delhi.
38. Minimum Eligibility Criteria :
I.
The firm/agency should
be registered with Service Tax Department.
II.
The firm/agency should
have PAN No. against their name.
III.
The firm/agency must
have Provident Fund Account No. in their name.
IV.
The firm/agency must
be registered for deployment of manpower services under Companies Act, 1956.
V.
The firm/agency must
have ESI No. in their name.
VI.
The firm/agency must mark
serial page number of their technical documents and put their authorized
signature on each page.
VII.
The firm should have
an office in Delhi/NCR.
VIII.
The Company/Firm
should be in this business for at least two years. The turnover of the firm during last two
financial years should be not less than `50
Lakhs.
IX.
The agency should not
be blacklisted by any Department/Ministry of the Government of India or any PSU
or any other organization.
X.
Form I to V, Annexure
– 1 & 2 must be furnished.
Annexure-I
Check list
A. The following documents shall be placed in an envelope and it should be wax sealed and super-scribed, as “Technical Bid for Manpower Services in India Meteorological Department (Packet-I)”.
1. Duly completed tender form.
2.
Earnest Money Deposit (Demand Draft/Pay order of `1,00,000/- (Rupees
One Lakh Only) in favour of
AM(DDO), DGM’s Office, IMD,
3. Notice Inviting Tender.
4. Terms and Conditions of the Tender (Item 1 to 38 above) duly signed by the tenderer.
5. Forms I to III and V, duly filled in, and enclosed with Technical Bid.
6. Registration No. of the Firm (under Shops & Establishment Act) or Registration No. of the Company (under Companies Act, 1956), as applicable (attach attested copy of certificate).
7. PAN Card of Firm/Company (attach attested copy of PAN Card).
8. Provident Fund Account No. of Firm/Company (attach attested copy of certificate).
9. ESI No. of Firm/Company (attach attested copy of certificate).
10. The details of the turnover for the year 2008-09 & 2009-10 should be furnished on their letter head duly signed by the authorized signatory and should be verified by submitting the copy of Income Tax Returns of respective financial years.
11. Copies of Work Order(s) issued by Tenderer’s clients (in support of Item 2 of the terms and conditions).
12. Performance certificate (attested copies) issued by the clients to the tender, (which should have minimum rating of satisfactory) for the last two years should be signed by client’s authorized signatory and it should also be further signed by tenderer along with the seal of the firm/agency.
13. Financial Bid as specified in Form-IV must be submitted in separate wax sealed envelope and it should be super-scribed as “Financial Bid for Manpower Service in IMD.
14. Both separate wax sealed envelopes (Technical Bid – in Pocket-I and Financial Bid – in Pocket-II) may be placed in a single large envelope super-scribed as “Tender for Manpower Services at IMD” and it should also be wax sealed.
Signature of the Tenderer
With seal of the Firm/Company
Annexure-II
Enclosure list
(Fill the Page Nos., where the documents mentioned are placed)
1. Duly completed Tender Form at Page No._____________________________.
2. Earnest Money Deposit (Demand Draft/Pay Order No. ___________________
Dated._______________ for `100,000/-
in favour of Asstt. Met. (DDO), DGM’s Office, IMD,
3. Notice Inviting Tender at Page No.___________________________.
4. Terms and Conditions of the Tender (1 to 38 above) at Page No._________.
5. Forms I to III & V attached with the Tender Notice have been duly filled in and enclosed at Page Nos._____________________________.
6. Registration No. of the Firm/Company (S. No. 1 of terms and conditions) attested copy placed at Page No.___________________.
7. PAN Card of Firm/Company (Sl No.7 of terms and conditions) – attested copy placed at Page No._________________.
8. Provident Fund Account No. of Firm/Company (S. No. 8 of terms and conditions) – attested copy placed at Page No. _________________.
9. ESI No. of Firm/Company (S. No. 8 of terms and conditions) – attested copy at Page No.____________________.
10. Details of Turnover of the Firm/company to be submitted in the letterhead of the Tenderer (Sl. No.3 of terms and conditions) – placed at Page No.________________________.
11. Details of work executed by the tenderer in its letterhead (S. No. 2 of terms and conditions) placed at Page No._________________.
12. Copies of Work Order issued by Tenderer’s clients (S. No. 2 of terms and conditions) – attested copy placed from Page No. _________to __________.
13. Attested copies performance certificate issued by the clients of the tenderer, for two years (S. No. 2 of terms and conditions) – copies placed from Page No._________ to ________________.
14. Financial Bid in Pocket-II.
Signature of the Tenderer
With Name & Seal
Place: ____________
Date
: ____________
FORM-I
Proforma
To,
The Director (Estt.)
Office of the Director General of Meteorology
Mausam Bhawan,
New Deli-110003
Subject:- Providing Manpower Services on Contract
Basis.
Sir,
The undersigned have read and examined in detail the tender document in respect of providing manpower services on contract basis, do hereby express our interest to provide such services.
Corresponding Details :
|
1 |
Name of the Company |
|
|
2 |
Address of the Company |
|
|
3 |
Name if the Contract person to whom all references shall be made regarding this tender |
|
|
4 |
Designation and address of the person to whom all references shall be made regarding this tender |
|
|
5 |
PAN and Service Tax details |
|
|
6 |
Telephone (with STD Code) |
|
|
7 |
E-mail of the contract person |
|
|
8 |
Fax. No. (with STD Code) |
|
It is certified that the person, who shall engage in duties are competent enough and have necessary qualification for taking up this assignment.
Document framing part of the bid:-
The following documents are enclosed :
(i) Form-II : Minimum eligibility
(ii) Form-III : Prior Experience
(iii) Form-IV : Declaration Letter
(iv) Form-V : Financial Bid
(v) Earnest Money Deposit
(vi) Letter of authorization (in the name of contract person) representing the company.
Thanking you,
Yours faithfully,
(Signature of Authorized Person)
Place: __________ Name _________________________________
Date : ___________ Designation ____________________________
Business Address: _______________________
Seal ___________________________________
Form-II
Minimum Eligibility
The Details in
respect of the company are as given under:
|
1 |
Name of the Company |
|
|
2 |
Year of Registration/Incorporation |
|
|
3 |
Number of Employees as on March 31, 2010 |
|
|
4 |
Annual Turnover from providing manpower |
|
Yours faithfully,
(Signature of Authorized Person)
Place: __________ Name _______________
Date : ___________ Designation ___________
Business Address: __________________ Seal __________________
Witness with
signature
1) Name & Address
______________________________________________________
___________________________________________________________________________
2) Name & Address
______________________________________________________
___________________________________________________________________________
Form-III
Prior experience
(using the format
below, provide information in respect of the each Department/Agency in whom manpower was provided by the company
during the last two years)
|
1 |
Name of the Company/Firm/Agency, along with its address and details
of contract person to whom manpower was provided |
|
|
2 |
Type of manpower provided and theirs numbers: Data Entry Operators/Typist (Other Please specify) |
|
Yours faithfully,
(Signature of Authorized Person)
Place: __________ Name _______________
Date : ___________ Designation ___________
Business Address: __________________ Seal __________________
Witness with
signature
1) Name & Address ______________________________________________________
___________________________________________________________________________
2) Name & Address
______________________________________________________
___________________________________________________________________________
Form-IV
proforma for financial bid
1. Name of the company, address etc.
2. Details of rate quoted
(figure may be written in words as well as in figures, in case of any discrepancy between figures and words, the amount written in words will be taken for consideration)
Note: No
cutting or over writing will be allowed.
Any financial bid with overwriting or cutting will be disqualified.
TABLE
|
S. No. |
Designation |
I |
II |
|||||
|
Educational Qualification (1) |
Minimum wages as per Govt. of NCT of (2) |
PF/ESI/Service Charges Etc. |
Total (2) +(3) +(4) +(5) +6) |
|||||
|
PF (3) |
ESI (4) |
SC Service Charges (5) |
ST Service Tax (6) |
|||||
|
1 |
Data Entry Operator/ Typist |
Graduate |
|
|
|
|
|
|
* PF- Provident Fund shall be paid by the Service
Provides as per Government Rules.
* ESI-
*
* ST- Service Tax – as applicable.
I understand that for
calculation of the lowest bid, the following formula will be used.
The Average rate of total numbers
of 22 (Twenty Two) Data Entry Operator/Typist, will be taken.
Yours faithfully,
(Signature of Authorized Person)
Place: __________ Name
________________________
Date : ___________ Designation
___________________
Business
Address: __________________ Seal
_________________________
Witness with signature
1) Name & Address
______________________________________________________
2) Name & Address
______________________________________________________
Form-V
declaration
Declaration letter on
official letter head station the following:-
(i) We are not involved in any major litigation that may have an impact of affection or compromising the delivery of service as required under this tender.
(ii)
We are not black-listed by any Central/State
Government/Public Sector Undertaking in
Yours faithfully,
(Signature of Authorized Person)
Place: __________ Name ___________________________
Date : ___________ Designation ______________________
Business Address: __________________ Seal _____________________________
Xxxxxxxxxxxxxxx